Sound familiar?

The jobs are there. The system isn't.

"You're on site, your phone rings, you can't answer. The voicemail sits there. By the time you listen to it and call back, they've already got someone in. That's not bad luck. That's a system problem."

And it's costing you jobs every single week.

You're on site when enquiries come in.

By the time you call back, they've already booked someone else. Every missed call is a missed job.

You quote, you send it over — then silence.

No follow-up. No nudge. You assume they said no and move on. Most of them were still deciding.

Invoices go out and just sit there.

Chasing payment feels like the most demoralising part of the job. You did the work. You shouldn't have to beg for the money.

Scheduling is chaos.

No-shows cost you a half-day. Confirmation texts get forgotten. Jobs get double-booked. Your diary runs you, not the other way round.

You know you should ask for Google reviews. You never do.

By the time you finish a job, you're already thinking about the next one. The moment passes. Every time.

Regulars who should be back just disappear.

There's no system to reach out. You won't think of them until they call you — if they call you.

You're still answering the same questions every day.

"What do you charge?" "Are you free Thursday?" "What areas do you cover?" On site. In the van. At dinner.

The paperwork doesn't end.

Quoting, invoicing, chasing, scheduling — all done manually, in the gaps between actual work. It follows you home.

What we automate

Quote follow-up automation and automated invoicing for tradespeople — done for you.

Everything here is built around how a trades business actually works. Not generic business software. The specific jobs, the specific gaps, the specific money being left on the table.

Missed call → booking link within 4 minutes Every missed call or web enquiry gets an instant text: "Thanks for getting in touch — I'm on a job. Here's how to check my availability and book." Most people respond. The job doesn't go elsewhere.

Quote follow-up sequences Sent a quote and heard nothing? The system follows up at 24 hours, 72 hours, and 7 days — politely, professionally, automatically. You focus on the job. We chase the quote.

Job confirmation + SMS reminder When a job's booked, a confirmation goes out immediately. A reminder goes the evening before. No-shows drop. Clients feel looked after.

Post-job invoice with payment link Invoice sent automatically when the job's marked complete. Branded, professional, with a payment link attached. No more forgetting to invoice or typing it out manually.

Payment reminder sequences Outstanding invoice at 7 days? A polite reminder goes out automatically. At 14 days. At 30 days. No awkward phone calls. You just get paid.

Review request 2 hours after job completion The best time to ask for a Google review is right after a good job. We ask — automatically, at the right moment, with a direct link. Your Google profile grows while you're on the next job.

Annual service reminder sequences Central heating service due? Gutter clean last year? The system reaches back out to past customers at exactly the right time. Repeat business without you having to remember anyone's name.

FAQ auto-responses "What do you charge?" "Do you cover [area]?" "How quickly can you come out?" — answered instantly, automatically, 24/7. Common questions handled before you've even finished a brew.

Real scenario

What this looks like in practice.

Craig is a self-employed heating engineer based in Nottingham. He's been in the trade for 12 years and has more work than he can handle — except he was losing roughly 6 enquiries a week to missed calls and slow replies. Not laziness. He was on jobs.

With ClaraFlow, every missed call triggers an instant text acknowledgement and booking link. Three-quarters of those missed enquiries respond and book — without Craig lifting a finger.

He also set up a quote follow-up sequence. Quotes that used to go cold now convert at twice the rate. 5 extra jobs a month at his average rate.

At Craig's day rate, 5 extra jobs a month is roughly £1,600 in recovered revenue. The service costs him £197 a month. In the first 6 weeks, he'd made back 8× his first month's fee.

Pricing

Simple pricing. No surprises.

All plans include a dedicated setup process. You're not buying software — you're buying a working system.

Done-With-You

Foundation

£197/mo

+ £300 one-off setup

For solo traders and 1-person firms who want a working automation system and are willing to learn it with us.

Dedicated automation account, pre-loaded with our template library
90-minute 1-on-1 build session — your core automations switched on together
Monthly group office hours + private community
Email support — 48-hour response
You build using our proven templates, we guide the way

Get started

Growth

£597/mo

+ £1,000 one-off setup

For 2–5 person firms that want everything off their plate. We build it, we run it, you focus on your actual work.

Full automation system designed and built by our team
1 new custom automation per month, built by us
Unlimited small tweaks and adjustments
Ongoing monitoring and maintenance
Priority email support — 24-hour response
Quarterly strategy review calls

Book a discovery call

Done-For-You · Full Stack

AI Premium

£1,200/mo

+ £1,500–£2,500 one-off setup

For established firms with complex workflows, multiple systems, or high enquiry volumes ready for full-stack AI automation.

Unlimited custom automation builds
Dedicated account lead — one point of contact
Same business day response (within 8 working hours)
Custom integrations and multi-system workflows
AI agent builds — voice, document, chatbot
Monthly strategy calls with optimisation roadmap

Book a discovery call

Not sure which plan fits?

Each tier is built for a different situation. Pick the one that sounds most like where you are right now.

Foundation is for you if…

You're a sole trader or 1-person firm
You want to be hands-on and learn the system
You have a few hours to invest in setup
£197/mo is the right budget right now

Growth is for you if…

You run a small team and want it fully managed
Your time is better spent on jobs, not software
You want one team responsible for everything
You're paying for outcomes, not access

AI Premium is for you if…

You have multiple vans/teams and complex scheduling
You want an AI voice agent answering your phones
You need custom integrations with existing systems
You want a dedicated lead who knows your business

Genuinely unsure? Book a free 30-minute call — we'll tell you honestly which tier fits your situation.

You're brilliant at the job. AI automation for tradespeople UK handles the rest.