AI Automation for Small Business
You're brilliant at your job.
The admin is killing you.
ClaraFlow captures your leads, follows up automatically, fills your diary, and keeps customers coming back — all running in the background while you get on with your work.
Plans from £197/mo · Setup included
Live automation — running now
Four things your business runs on.
All automated.
Every ClaraFlow system is built around the same four outcomes — the ones that directly affect whether your phone keeps ringing and your diary stays full.
Lead capture
Every enquiry caught and logged — from your website, your phone, your social pages. Nothing slips through at 6pm on a Friday.
24/7 captureAutomated follow-up
Every lead gets a response within seconds. If they don't reply, a sequence chases them for you — SMS, email, or both — until they book or say no.
No leads left coldBooking & appointments
Clients book themselves into your calendar, reminders go out automatically, and no-shows drop. No phone tag. No back-and-forth emails.
Diary fills itselfCustomer comms
Post-job messages, review requests, reactivation nudges. Customers feel looked after. You get more repeat business and Google reviews without lifting a finger.
Relationships on autopilotSee what we'd automate
in your business.
Drop your email and we'll send you a free automation audit — no call required.
Thanks — check your inbox in the next few minutes.
No spam. No sales pressure. Just a straight answer on where automation can help.
Sound familiar?
Common small business admin problems — and how automation solves them
"Getting invoices sorted at 6am before the children wake up. Chasing late payments. Weighing up whether to take that emergency call-out on Saturday, or actually switch off for once. Getting next week's diary sorted. Phone going all weekend."
It is never-ending. It does not stop.
Leads go cold because you forgot to follow up.
When you're delivering work, new enquiries slip. Every missed reply is lost revenue.
Chasing invoices eats hours you don't have.
Payment reminders, outstanding balances, awkward emails — you spend more time chasing money than earning it.
Booking is a back-and-forth nightmare.
Clients want to book. You're busy. By the time you reply, they've gone elsewhere or your calendar's a mess.
Onboarding new clients takes forever.
Welcome emails, contracts, forms — done manually, every time. Exhausting and inconsistent.
You're the last one to switch off.
At 9pm, everyone else has finished. You're still catching up on everything that didn't get done during the day.
Social media is a guilty afterthought.
You know you should be posting. By Friday you've done nothing. Something rushed goes out just to stay visible. It doesn't reflect the business you've built.
You answer the same questions every single day.
"What are your prices?" "Are you available on...?" "How long does it take?" Typed out fresh each time, for every new enquiry.
Happy clients forget to leave reviews.
You do great work but never get around to asking. Clients mean to leave a review and don't. That's word-of-mouth and Google ranking you're not getting.
What we do
There's a better way to run your back office.
We build and run done-for-you AI systems that handle the repetitive, time-consuming work in your business. Not software you have to learn. Not a tool to configure. A managed service — we set it up, we keep it running, you get time back.
Your numbers
Find out what automation is worth to your business.
Takes two minutes. No sign-up required.
The process
Three steps, then it runs itself.
We learn your business
A short call to understand how your business works, what's costing you time, and where the quick wins are.
We build your system
We design, build, and test your automation setup. You review it, we refine it, then it goes live.
We run it with you or for you
On Foundation, we work alongside you with monthly check-ins. On Growth and AI Premium, we manage everything — you don't touch the systems at all.
Pricing
Simple pricing. No surprises.
All plans include a dedicated setup process. You're not buying software — you're buying a working system.
Done-With-You
Foundation
+ £300 one-off setup
For solo owners and 1-person firms who want a working automation system and are willing to learn it with us.
- Dedicated automation account, pre-loaded with our template library
- 90-minute 1-on-1 build session — your core automations switched on together
- Monthly group office hours + private community
- Email support — 48-hour response
- You build using our proven templates, we guide the way
Done-For-You
Growth
+ £1,000 one-off setup
For 2–5 person businesses that want everything off their plate. We build it, we run it, you focus on your actual work.
- Full automation system designed and built by our team
- 1 new custom automation per month, built by us
- Unlimited small tweaks and adjustments
- Ongoing monitoring and maintenance
- Priority email support — 24-hour response
- Quarterly strategy review calls
Done-For-You · Full Stack
AI Premium
+ £1,500–£2,500 one-off setup
For established firms with complex workflows, multiple systems, or high enquiry volumes ready for full-stack AI automation.
- Unlimited custom automation builds
- Dedicated account lead — one point of contact
- Same business day response (within 8 working hours)
- Custom integrations and multi-system workflows
- AI agent builds — voice, document, chatbot
- Monthly strategy calls with optimisation roadmap
Everything your back office does on its own.
Every plan is a working system — built for you, run for you, delivering outcomes you'd otherwise pay staff to chase.
Not sure which is right for you?
Each tier is built for a different situation. Pick the one that sounds most like where you are right now.
Foundation is for you if…
- You're a solo owner or 1-person firm
- You're curious and happy to be hands-on
- You have a few hours a week to invest in learning the system
- £197/mo fits comfortably in your budget
Growth is for you if…
- Your firm is 2–5 people and growing
- Your time is better spent on clients than software
- You want one team responsible for the whole system
- You're paying for outcomes, not tools
AI Premium is for you if…
- You have multiple systems that need to talk to each other
- You're handling high enquiry volumes or complex workflows
- You want AI agents — voice, document, or otherwise
- You need a dedicated lead who knows your business inside out
Genuinely unsure? Book a free 30-minute call — we'll tell you honestly which tier fits your situation.
Industries
It works across industries.
Here's what it looks like in practice.
Trades
Quotes go unanswered because you're on site. Invoices get chased manually.
Every quote gets a follow-up. Every invoice gets a reminder. You don't have to think about it.
See full guide →Health & Wellness
Appointments booked by phone. Reminders sent manually. New clients onboarded by email back-and-forth.
Clients book online 24/7. Reminders go out automatically. New client welcome sequences run themselves.
See full guide →Professional Services
Enquiry emails pile up. Onboarding packs sent one at a time. Follow-ups forgotten.
Enquiries acknowledged instantly. Onboarding automated. Follow-up sequences run while you're with clients.
Mortgage Brokers
Enquiries go cold while you're tied up with active cases. Document chasing eats hours. Clients don't know what's happening with their application.
Enquiries acknowledged instantly. Document requests chased automatically. Clients kept informed at every stage — without a single manual email.
See full guide →Coaches & Consultants
Discovery calls booked by email. Proposals followed up manually. Leads go quiet.
Booking link does the scheduling. Follow-up sequences run automatically. No lead goes uncontacted.
See full guide →Pet Services
Missed calls during appointments. Bookings by WhatsApp. Reminders sent manually. Reviews never asked for.
Voice AI answers every call. Clients book online. Reminders, rebook flows, and reactivation all run automatically.
See full case study →Real scenario
Here's what it looks like in real life.
A sole-trader plumber. He gets 12 enquiries a week. He responds to 7. The other 5 go cold — not because he doesn't care, but because he's on jobs and loses track.
With ClaraFlow, every enquiry gets an instant acknowledgement, a booking link, and an automated follow-up if they don't respond within 24 hours.
He now converts 4 extra jobs a week without doing anything differently.
At his day rate, that's roughly £2,400/mo in recovered revenue — from a £197/mo service.
About
Built by people who've spent years inside technology businesses.
ClaraFlow AI is built and run by a UK-based team with deep roots in enterprise technology and business automation. We're not a software company — we're a managed service. We take responsibility for building and running your systems, not just selling you access to them.
Our background is in the kind of infrastructure and automation that large organisations rely on. We've taken those same principles and made them accessible for small business owners who need results, not complexity.
UK-based team
We're here, not offshore. Real people you can talk to.
Managed service
We run your systems. You don't manage software.
No long-term contracts
30 days' notice to cancel. We keep clients by being good.
Real people behind it
Enterprise-grade thinking, small business focus.
Get in touch
Not sure if it's right for you? Let's talk.
Book a free 30-minute call. No obligation — just a conversation about your business and whether ClaraFlow is a good fit.
Based in Leicester, East Midlands. Working with small businesses across the Midlands, and throughout the UK.
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